Participating in huddles at your practice: a simple guide

Huddles are short, focused team meetings to check in, share updates, and connect. They're about improving collaboration and supporting each other's wellbeing.

Here's a guide to help you understand what's planned for the huddles and how you can actively participate, even if you feel you don't have anything specific to add.

The pre-huddle: a continuous process

The "pre-huddle" isn't just a one-time thing; it's a continuous process leading up to the actual huddle. Here's how it works:

  • Participation is key: even if you feel you don't have anything significant to add, your participation matters.
  • Complete the survey anytime: whether it's just before the huddle, ad hoc, or as part of your daily routine, your input is valuable. Quick and flexible: be brief or detailed. Every response helps the team.
  • Capture fresh thoughts: fill out the pre-huddle as issues arise to ensure your insights are current and relevant.
  • Helps the team prepare: your continuous feedback allows the huddle to run smoothly and keeps everyone informed.

During the huddle: what to expect

  • Quick check-ins: share how you're doing or listen. Every voice counts, even if it's just to say, "i'm fine."
  • Updates from leadership: stay informed about what's happening in our practice.
  • Open discussions: feel free to ask questions or share insights.

What about frequency and timing?

  • Starting slow: huddles will begin slowly, either every week or fortnight, and with your feedback, we'll find the rhythm that works best.
  • Short and sweet: huddles are quick – usually 15 minutes or less – so they fit into your day.

Why is my participation important?

  • Building a stronger team: your insights and experiences contribute to the team's success.
  • Improving well-being: by connecting and supporting each other, we enhance our collective well-being.


Huddles and the continuous pre-huddle process are designed to enhance our collaboration, support each other, and improve our practice's effectiveness. By actively engaging in the pre-huddle and participating in the meetings, even if it's just to say you're fine, you're helping to create a stronger, more resilient team.

Your involvement is key, so embrace this positive change and make the most of your huddles!

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